APSCA Firm Guide to Auditor Enrollment & Certification  
APSCA FIRM GUIDE  
TO AUDITOR ENROLLMENT  
& CERTIFICATION  
GETTING STARTED FOR NON APSCA MEMBER AUDITORS  
4 STEPS TO ENROLLING & CERTIFYING NEW MEMBER AUDITOR(S)  
Step 1  
Getting an APSCA Membership Number  
1. Member Firms enroll new auditors by completing the APSCA Auditor Data Collection Sheet –  
available on the Member Firm Only login page and sending it to data.administrator@theapsca.org  
Processing time for auditor enrollment request: 3 – 5 business days.  
Note: If APSCA identifies the auditor as a current member of APSCA, the request will become an  
“Association\ Link” – see Appendix A- Associating an Existing APSCA Member Auditor to your Firm.  
2. APSCA confirms receipt of the above document and sends an invoice for the membership fees along  
with the How to Complete Auditor Membership Enrollment document that the firm forwards to the auditor.  
APSCA’s annual membership fees are per calendar year (January to December).  
There are no prorated membership fees for joining APSCA during a calendar year.  
3. The auditor completes their online profile and enrollment per the How to Complete Auditor  
Membership Enrollment document. Upon completion and fees being paid, the APSCA Auditor  
Membership Number is assigned. The Member Auditor must log into Auditor’s APSCA online account  
(My Account) to obtain their Membership Number, APSCA does not email numbers to members.  
APSCA’s Privacy Disclosure Statement and policy relating to APSCA’s Data System can be viewed on our  
Note: If the collection of auditor data presents a legal issue for the Member Firm, please contact  
data.administrator@theapsca.org to arrange an alternative process.  
Step 2 Getting an APSCA Auditor Level  
All new auditors will be entered into APSCA’s data system at the ‘ASCA’ (Associate Social Compliance  
Auditor) Level and remain ‘ASCA’ until all exam parts are passed at which time they will be moved to the  
level of ‘CSCA’ (Certified Social Compliance Auditor).  
Prior to 2022, there was another Auditor level known as ‘Registered Auditor’ (RA) level, this was phased  
out for new enrollments as of 1 January, 2022.  
Step 3  
Submitting Auditor Logs  
To be eligible to commence the APSCA exam process, auditors submit a signed (by both the Firm and  
the Auditor) audit log. See APSCA Competency Framework for the required experience.  
Signed Audit Logs are to be submitted to data.administrator@theapsca.org.  
Note: Member Firms are responsible for ensuring all required information is provided within the audit  
log before sending to APSCA for review. Incomplete or missing information will delay the review.  
See Appendix B – Audit Log Review Process  
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Version & Date:  
Replaces:  
APSCA Firm Guide to Auditor Enrollment & Certification-T-038  
Version 1 - March 2022  
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This document is no longer version controlled once printed.  
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APSCA President\CEO  
APSCA Firm Guide to Auditor Enrollment & Certification  
Step 4 Sitting Exams & Obtaining Certification  
1. ‘Registered’ Level Auditors (RA) are required to sit their exams within the published exam deadlines.  
ASCAs are not required to sit their exams within a specific deadline. Please see Key Dates section of our  
website for the exam deadlines: APSCA Exam Deadlines. Should you have questions regarding exams  
please contact exam@theapsca.org.  
EXAM LANGUAGES  
Part I and Part II exams are available in the  
Part III exams are available in the following  
following languages:  
languages:  
ƒ English  
ƒ English  
ƒ Bengali  
ƒ Chinese – Mandarin  
ƒ Chinese – Cantonese  
ƒ Spanish  
ƒ Chinese - Simplified  
ƒ Chinese - Traditional  
ƒ Italian  
For all other languages a translator is used.  
Please see list of languages available here:  
ƒ Portuguese  
ƒ Spanish  
ƒ Thai  
ƒ Turkish  
ƒ Vietnamese  
For all other languages, exams are available  
with the assistance of technology.  
2. An exam cannot be scheduled until an Exam Request Sheet (ERS) has been submitted to APSCA.  
The ERS is available on the Member Firm Only login page or by contacting: exam@theapsca.org.  
Please note the following documents for further information:  
Document Name:  
Version & Date:  
Replaces:  
APSCA Firm Guide to Auditor Enrollment & Certification-T-038  
Version 1 - March 2022  
Nil  
This document is no longer version controlled once printed.  
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Author/Owner:  
Authorized by:  
APSCA Membership Team  
APSCA President\CEO  
APSCA Firm Guide to Auditor Enrollment & Certification  
GETTING STARTED WITH EXISTING APSCA MEMBER AUDITORS  
4 STEPS TO ASSOCIATING & CERTIFYING EXISTING MEMBER AUDITORS  
Step 1 Associating an existing APSCA Member Auditor to your Firm  
1. Member Firms are responsible for advising APSCA that they would like to be connected/ associated  
with a Member Auditor – see Appendix A for details.  
Step 2  
Monitoring APSCA Auditor Level Status & Impact of Auditor Level Re-assignment  
ASCAs are not required to sit their exams within a specific deadline.  
Any ‘Registered’ Level Auditor (RA) must sit the exam within the published APSCA Exam Deadlines.  
Existing RAs must complete all parts of the exam by 30 May 2023.  
Any RA who has not passed all 3 parts of the exam to become CSCA by 1 June 2023 will be moved to  
ASCA at that date.  
If an RA auditor fails an exam, they will be re-assigned to ASCA. Once they have passed the same  
exam part, they are moved back to RA. Please be aware that from 1 June 2023 there will be no RA level  
auditors upon passing an exam.  
Note:  
ƒ Reassignment to ASCA impacts the ability of the Auditor to audit alone.  
ƒ Re-assignment to ‘ASCA’ does not impact an auditor’s eligibility to sit the APSCA exams.  
Step 3  
Sitting/Re-sitting Exams & Obtaining Certification  
An exam cannot be scheduled until an Exam Request Sheet (ERS) has been submitted to APSCA.  
The ERS is available on the Member Firm Only login page or by contacting: exam@theapsca.org  
Please refer to the following documents for additional information:  
Failed Exams:  
ASCA remain ‘ASCA’ until all exam parts are passed and then the ‘CSCA’ (Certified Social Compliance  
Auditor) level is assigned. If an ASCA fails an exam there is no change to their auditor level.  
If an RA fails an exam, they will be re-assigned to ASCA. Once they have passed the same exam part,  
they are moved back to RA.  
Step 4  
Disassociating an APSCA Member Auditor connected to a Member Firm  
Member Firms are responsible for advising APSCA when an Auditor is no longer working with them as  
either an employed or subcontractor/freelance auditor and that they would like to be disconnected/  
disassociated from the Member Auditor .  
Designated contacts within each Member Firm have access to the Firm’s APSCA online account My  
Auditors tool to enable management of their APSCA Member Auditors.  
Please complete and submit the “Notice of Disassociation Form” to data.administrator@theapsca.org  
within 30 calendar days of the Auditor leaving the Member Firm.  
This document is available on the Member Firm Login page.  
We will make required adjustments within APSCA’s data system and email the Auditor to notify them of  
the disassociation.  
Member Auditors may also request a disassociation from a Member Firm at any time and APSCA will  
contact the Member Firm to request the disassociation form. This does not eliminate the need for the  
Member Firm to complete the applicable documentation.  
Document Name:  
Version & Date:  
Replaces:  
APSCA Firm Guide to Auditor Enrollment & Certification-T-038  
Version 1 - March 2022  
Nil  
This document is no longer version controlled once printed.  
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Author/Owner:  
Authorized by:  
APSCA Membership Team  
APSCA President\CEO  
APSCA Firm Guide to Auditor Enrollment & Certification  
APPENDIX A - ASSOCIATING AN EXISTING APSCA MEMBER AUDITOR TO YOUR FIRM  
If a Member Firm is already aware that an Auditor has an existing APSCA Membership, they will  
need to prepare an email, requesting association, with BOTH the AUDITOR and APSCA on the email.  
Please email requests to: data.administrator@theapsca.org. See template of email contents below:  
Dear (AUDITOR NAME),  
(FIRM NAME) would like to link your APSCA Member Account to our firm. Please REPLY TO ALL  
with your permission and confirmation to proceed by stating, “I confirm my permission to proceed  
with the association request linking my APSCA Member Account with (FIRM NAME).”  
Details are as follows:  
ASPCA Member Number: xxxxxxxx (Auditor may need to include if firm does not have)  
Employment status: 1) subcontractor / freelancer OR 2) employed  
Who will pay annual membership fees for Auditor: 1) the FIRM or 2) the AUDITOR  
Signed: FIRM representative, NAME  
Once our data administrator has received confirmation from both parties, they will action the request,  
and send the Member Firm and Auditor a confirmation email once completed. Once associated, the  
Member Firm Representative should see the Auditor listed under the Firm’s APSCA online account My  
Auditors to enable management of their APSCA Member Auditors.  
Document Name:  
Version & Date:  
Replaces:  
APSCA Firm Guide to Auditor Enrollment & Certification-T-038  
Version 1 - March 2022  
Nil  
This document is no longer version controlled once printed.  
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Author/Owner:  
Authorized by:  
APSCA Membership Team  
APSCA President\CEO  
APSCA Firm Guide to Auditor Enrollment & Certification  
APPENDIX B - AUDIT LOG REVIEW PROCESS  
Audit logs submitted by Member Firms demonstrate the number and type of audits conducted by the  
Auditor and provides an understanding of the Auditor’s experience in Social Compliance and other  
types of auditing, as applicable.  
Audit Logs submitted for review to APSCA must include ALL the following elements:  
Full Name of Auditor  
APSCA Member Number (if known)  
Auditor’s email  
Date of Audit (start/ finish)  
How many Auditors participated in the Audit?  
(Lead, Team Member, Observer, Trainer etc.)  
Auditor Role Within the Audit  
Note: Audits in which the Auditor is classified  
as an Observer/ Shadowing, Witness and /  
or trainer/ training do NOT count towards the  
number of audit days.  
(Social Compliance, food safety, management  
systems, etc.)  
Type of Audit Conducted  
(WRAP, GFSI, Supplier or Audit Firm CoC etc.)  
Ensure all information is included.  
Scheme or Initiative  
Note: – noting “Social Compliance” does not  
count, require additional information. E.g. brand,  
collaborative scheme etc.  
example: if the audit is a 2 audit-day audit and  
there are 2 auditors, this answer would be 1 day.  
Number of audit days for this audit for this auditor  
(e.g. Social Compliance = 121 Audit Days,  
Security = 70 Audit Days).  
Summary of the TOTAL number of audit days and  
types conducted  
Include these totals on the first or last page,  
which assist in the audit log assessment.  
Ensure this summary count is ONLY for the  
auditor which this logs belongs.  
Signatures AND printed names (first and last)  
of BOTH the Member Firm Representative and  
Auditor are required to validate an Audit Log.  
Audit Log signed by both the Auditor and  
Member Audit Firm*  
Note: Copy-and-paste screenshots of  
signatures are not valid forms of verification, nor  
are Member Firm stamps or seals.  
Document Name:  
Version & Date:  
Replaces:  
APSCA Firm Guide to Auditor Enrollment & Certification-T-038  
Version 1 - March 2022  
Nil  
This document is no longer version controlled once printed.  
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Author/Owner:  
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APSCA President\CEO  
APSCA Firm Guide to Auditor Enrollment & Certification  
Incomplete logs, logs missing the above information will delay the review as they will be sent back to the  
Auditor/ Member Firm for completion.  
Once submitted, APSCA may take up to 30 days to review audit logs and update the data system from the  
date of submission. Confirmation emails are not sent to Members. The system will be updated and visible to  
the Member Auditor and the Member Firm.  
DID YOU KNOW?  
By signing the audit log, both the Member Auditor and Member Firm are attesting that  
the information is true and accurate, not misleading in any way. If at any time, either the  
Member Auditor or Member Firm learn information supplied within the audit log is false  
or misleading, they must inform APSCA immediately.  
Audit logs will be reviewed in alignment with APSCA‘s definition of a Social Compliance Audit.  
Please review APSCA Glossary of Terms  
Document Name:  
Version & Date:  
Replaces:  
APSCA Firm Guide to Auditor Enrollment & Certification-T-038  
Version 1 - March 2022  
Nil  
This document is no longer version controlled once printed.  
Page 6 of 6  
Author/Owner:  
Authorized by:  
APSCA Membership Team  
APSCA President\CEO