Use of APCA Member Number - Guidance

USE OF APSCA MEMBER

NUMBER - GUIDANCE

Relevant APSCA Code and Standards of Professional Conduct Sections

4.0 Execution, Reporting and Records 4.1.3, 4.1.3.1, 4.1.3.2, 4.3.2, 4.3.2.3

1. PURPOSE

This document provides guidance on the correct application and interpretation of sections

4.1.3, 4.1.3.1, 4.1.3.2, 4.3.2, and 4.3.2.3 of the APSCA Code and Standards of Professional Conduct.

It addresses the appropriate use and management of the APSCA Member Auditor Number.

2. SUMMARY OF CODE REQUIREMENTS

a. A CSCA can only use their designation and APSCA member number after fully

completing an independent social compliance audit for a Member Firm.

b. A CSCA should reference their level and APSCA Member Number only when the work is

a social compliance audit as per APSCA’s deﬁnition and is conducted on behalf of a

Member Firm.

c. If the audit includes elements beyond those in the APSCA Competency Framework, a

disclaimer must be included in the report, specifying that the APSCA Member Number

relates only to the social compliance elements deﬁned by APSCA.

d. All social compliance audit reports must include the names and APSCA member

numbers of all Member Auditors who participated in the audit procedures.

3. WHEN TO INCLUDE APSCA MEMBER NUMBER

A CSCA must include their Member Number on the audit report if all the following

requirements are met:

• Auditor is In Good Standing

• Audit fully meets APSCA’s deﬁnition of a social compliance audit

• Audit is performed on behalf of an APSCA Member Firm

• Audit is fully completed

• A CSCA is present at all times while the facility is being audited

• All audit work performed by an ASCA was supervised by a CSCA.

An ASCA must include their Member Number on the audit report if all the following

requirements are met:

• Auditor is In Good Standing

• Audit fully meets APSCA’s deﬁnition of a social compliance audit

• Audit is performed on behalf of an APSCA Member Firm

• Audit is fully completed

• ASCA is present at the facility being audited

• ASCA is working under the supervision of an APSCA CSCA

• The supervising CSCA has:

o Overall responsibility for the audit,

o Recorded their APSCA Member Number on the report, and

o Stated which Member Firm they are working on behalf of.

Document Name:

Version & Date:

Replaces:

Use of APSCA Member Auditor Number (ENG) D-039

Version 5 – January 2025

Version 4 – January 2022

This document is no longer version controlled once printed.

Author/Owner:

Authorized by:

President & CEO

Page 2 of 3

Use of APCA Member Number - Guidance

4. WHEN NOT TO INCLUDE APSCA MEMBER NUMBER

Including your APSCA Member Number when any of the above requirements are not met is a

violation of the APSCA Code and Standards of Professional Conduct and must be reported

to APSCA’s Professional Conduct Team.

5. RECORDING AN APSCA MEMBER NUMBER

An APSCA Member Auditor, who is noted as “In Good Standing” within APSCA’s data system

will write their Membership Number on a social compliance audit report as follows:

Member Level

How to write Number on audit report

Associate Social Compliance Auditor (ASCA)

Certiﬁed Social Compliance Auditor (CSCA)

ASCA 21714569

CSCA 21745678

6. APSCA DIGITAL MEMBERSHIP CERTIFICATE AND DIGITAL ID

a. Once a Member Auditor achieves CSCA status, APSCA will issue a digital Membership

Certiﬁcate and Digital ID. Auditors can ﬁnd this Digital ID in the ‘My Proﬁle’ section of your

online account (My Account).

b. When a Member Auditor arrives at an audit, present your Digital ID to the management.

Auditors should alert facility management that they can verify your APSCA Membership

Number, Photo, Auditor Level, and Membership Status on the APSCA Website:

https://www.theapsca.org/apsca-member-auditors/

c. To verify a Member Auditor’s details on the APSCA website, facility management

must enter your 8-digit Member Number (e.g. 21745678 - no preﬁx required) and your

surname as registered with APSCA.

7. MAINTAINING APSCA MEMBER NUMBER

a. APSCA Member Numbers are personal to the individual Auditor, remain with the Auditor

throughout their Membership with APSCA and should not be transferred or used by

another individual under any circumstance.

b. If an auditor begins working with another Member Firm, the number remains unchanged.

c. It is both the Member Firm and Member Auditor’s collective responsibility to alert APSCA

to any change in the employment relationship. Refer to the APSCA How-To guides for

detailed instructions on how to update your employment relationship via the APSCA

data system.

8. IMPROPER USE OF APSCA MEMBER NUMBER

An Auditor who uses their APSCA Member Number in a manner that does not comply with

the above guidelines, whether voluntarily or otherwise, is in violation of the APSCA Code and

Standards of Professional Conduct and will be subject to sanctions imposed by APSCA’s

Professional Conduct Team.

If an Auditor is asked to include their APSCA Member Number in a manner that does not

comply with the above guidelines, they must:

• Remind the requester of APSCA’s rules and expectations and refer them to this guide

and the APSCA Code and Standards of Professional Conduct.

• Report the incident immediately to APSCA, along with relevant details, by emailing

compliance@theapsca.org